The following chart depicts the different possibilities of submitting invoice documents to Porsche:
In order to achieve a swift and efficient process, invoice documents addressed to Dr. Ing. h.c. F. Porsche AG should always be submitted electronically. When transmitting your invoices to Dr. Ing. h.c. F. Porsche AG, please select the most efficient one from the input channels below. Naturally, only one input channel should be used in order to avoid any form of duplication. The following invoice channels are available:
For series suppliers:
- EDI (VDA4938)
- E-invoice (in consultation with the EDI team)
For non-series suppliers (i.e., all items that are not directly installed in the vehicle):
- FIN
- Service providers (with central VDA connection as an intermediary between the supplier and Porsche)
- E-invoice (in consultation with the EDI team)
- EDI (VDA4938)
For freight forwarders:
- EDI (VDA4938/T4)
- Paper (special cases)
- E-invoice (in consultation with the EDI team)
Invoice documents including foreign VAT:
- EDI (VDA4938)*
- PDF (from ERP/Excel/Word/...)
- Paper form
Note: During the testing phase, Porsche works without a specified test connection, i.e. your test files are transferred into productive operation by our EDI team.
* Please make sure to consider the information and restrictions of the preceding and following sections.
EDI (Electronic Data Interchange)
The receipt of invoices via electronic data exchange (EDI) is the preferred alternative at Porsche. The abbreviation “EDI” stands for "Electronic Data Interchange", i.e. the electronic exchange of structured data in a standardized format. Data records are transmitted via an OFTP2 interface and a corresponding converter. Porsche accepts EDI invoices in the format VDA4938 only. For invoices related to production material, Porsche adheres to the VDA standard and has no additional or specific requirements for the data set. For invoices related to non-production material, individual adjustments are possible and sometimes even necessary. In this case, please contact the EDI team to clarify the options.
For further information on the VDA format VDA4938, please refer to the VDA website.
EDI-billing is particularly useful for large invoice volumes.
For establishing a general EDI connection to Dr. Ing. h.c. F. Porsche AG, please contact the following teams:
EDI Plant (German: EDI-Werk)
Coordination and clarification whether and how an EDI connection could be established
- Creation of the supplier in SAP Pxx and / or other relevant systems
- Requirement OFTP2 data sheet and certificate from the supplier
- Submitting the Porsche data sheet and certificate (DIP) to the supplier
- Forwarding the process to the Porsche OFTP2 team
Contact
- EDI plant Zuffenhausen: edi-werk-zuffenhausen@porsche.de
- EDI plant Ludwigsburg: edi-werk-ludwigsburg@porsche.de
- EDI plant Sachsenheim: edi-werk-sachsenheim@porsche.de
- EDI plant Leipzig: edi-werk-leipzig@porsche.de
EDI Team
Review process of Porsche’s EDI channel
- Testing of EDI invoice files
- Final acceptance and release of the EDI connection
Contact: e-invoicingrollout@porsche.de
Note: During the testing phase, Porsche works without a specified test connection, i.e. your test files are transferred into productive operation by our EDI team.
Please find further information and notes related to this topic in our EDI guide.
Advantages of EDI-invoicing
+ Swift and safe exchange of electronic invoice data
+ Cost savings (paper, printing, postage, ...)
+ Reduced administrative effort
+ Improved tracking ability
Finance application (FIN) on the Group Business Platform (VW Group Supply)
The Finance application FIN on the Group Business Platform enables suppliers to exchange financial data (invoice, payment advice, ...) with Dr. Ing. h.c. F. Porsche AG electronically.
The finance application offers you the following alternatives:
- Submitting invoice documents,
- Overview of submitted invoices, *
- Access to the process status of submitted invoices,
- Contact details of corresponding support centers,
- Payment information.
*Please note that the financial data of corresponding invoice documents will appear in the Finance application not earlier than 4 - 6 days subsequent to the receipt of the invoice in our A/P department.
Invoicing via FIN is beneficial for all suppliers of non-production material with medium to high invoice volumes.
Invoicing via FIN is beneficial for all suppliers of production material (consultation with the responsible accountant and the EDI team is necessary) with low to medium invoice volumes. Please note: In case of production material, all item data have to be entered in FIN.
In order to register on the Group Business Platform, please follow the link www.vwgroupsupply.com and select the item “Register as a partner”:
If you have any questions related to your registration, please forward your company name and DUNS number to the following email address: b2bteam@vwgroupsupply.com.
Once the registration on the Group Business Platform is complete, please reach out to the Dr. Ing. h.c. F. Porsche AG support team, which provides you with the corresponding authorization role for the financial application. Please also provide your company name and your DUNS number here.
Contact: edi-rechnungswesen@porsche.de.
Further instructions for invoicing on the platform are provided on the financial application (FIN) page in your user manual.
Advantages of invoicing by means of the Finance application (FIN) on the Group Business Platform
Swift and safe exchange of electronic invoice data
+ Cost savings (paper, printing, postage, ...)
PDF invoicing
Besides saving paper and costs, submitting invoice documents via PDF ensures swift transmission and supports us in optimizing the processing times for your invoice.
Please note that only system-generated PDF files (created from ERP, Word, Excel, etc.) allow for further processing. Scanned invoices do not represent original invoice documents and cannot be captured correctly (i.e. processed automatically).
Below you will find our requirements for PDF invoices. Your PDF invoice has to be submitted to the email address provided in our requirements. Sending invoices to employees' email addresses is not permitted and will result in your invoice not being accepted and processed. Please note that sensitive data or data with special security requirements are strictly permitted on PDF invoice documents. If such data types are generally required on your invoice documents due to the deliveries or services provided by your entity, invoicing via PDF is expressly precluded and an alternative input channel needs to be selected.
Please note: Encrypted files will not be processed.
Advantages of PDF invoicing
+ Swift and safe exchange of digital invoice data
+ Cost savings (paper, printing, postage, ...)
+ Reduced administrative effort
Invoicing freight services
Freight billing VDA 4938/T4
For the settlement of freight invoices in connection with series and after-sales volumes as well as special freight trips, invoices must be submitted to Porsche via VDA4938/T4. In order to connect the VDA please find the following guide Cargo VDA
For freight services related to the transport of new vehicles by truck or rail and depending on the destination, the application of the credit memo procedure (ERS) should be sought. Please feel free to contact our freight department in order to enquire whether the procedure applies to particular destinations of relevance.
Paper form (special freight cases)
For items with complex condition structures, we prefer the submission of a paper bill addressed to Dr. Ing. h.c. F. Porsche AG.
Chargeback
The following documents (in paper form or as PDF) have to be submitted when calculating back to a debit for EDI freight invoices:
- A new invoice,
- A copy of our charge,
- Receipts that support the new billing.
E-invoices
Due to the Growth Opportunities Act passed in April 2024, there will be a mandatory requirement to receive e-invoices for (german) domestic transactions starting from January 1, 2025. In this context, e-invoices can be submitted via the newly created mailbox einvoice@porsche.de. Dr. Ing. h.c. F. Porsche AG prefers to accept e-invoices in the formats "XRechnung" and "ZUGFeRD" from version 2.0.1 (subject to legal changes). Invoicing via e-invoice is primarily suitable for low to medium invoice volumes and non-production material. Sending invoices to Porsche employees' email addresses is not permitted and will result in your invoice not being accepted and processed. Furthermore, we strongly emphasize that no sensitive and particularly protected data should be transmitted in the context of e-invoicing. If you are considering invoicing via e-invoice, please contact the EDI team to ensure smooth processing: Contact: edi-rechnungswesen@porsche.de
Further e-invoice-specific information can be found in the leaflet "Invoicing via e-invoice."
Important Note: The substantive requirements for incoming invoices must be considered and adhered to.