Substantive requirements for invoice documents at Dr. Ing. h.c. F. Porsche AG

VAT-related mandatory information

• Full name and address of business partner and Dr. Ing. h.c. F. Porsche AG, * 
• VAT ID or tax number of business partner, **
• Date of invoice / issue,
• Invoice number (consecutive and unique),
• Quantity and type (commercial designation) of the delivery or scope and type of other services,
• Delivery / performance date (day or period),
• The remuneration broken down according to tax rates and individual tax exemptions as well as any reduction in the remuneration agreed in advance, unless this has already been taken into account in the remuneration,
• The applicable tax rate and the tax amount due on the remuneration or, in case of a tax exemption, the indication of the reason for tax exemption.
   

* The full name and valid invoice address of Dr. Ing. h.c. F. Porsche AG is:

Dr. Ing. h.c. F. Porsche AG
Porscheplatz 1
70435 Stuttgart

** Besides the fiscal requirement, please make sure to also include the corresponding VAT ID of Dr. Ing. h.c. F. Porsche AG.

If you have any further questions about proper and orderly invoicing, please contact your tax advisor.
 

VAT-related mandatory information (EU country / third country)

Please take into account that the mandatory information listed above have to be supplemented with country- specific, local mandatory information for the country of interest (EU country / third country), if applicable. Note that these might deviate from the above requirements according to §14 p. 4 UStG.

If you have any further questions about proper and orderly invoicing, please contact your tax advisor.
 

VAT registrations

Invoice documents including foreign VAT still need to be submitted physically (paper form) to the invoice address mentioned above. This applies to both, invoice documents issued to one of the above foreign VAT IDs of Dr. Ing. h.c. F. Porsche AG as well as invoice documents issued to the German VAT ID of Dr. Ing. h.c. F. Porsche AG in the absence of a foreign VAT registration.

Please find a comprehensive list of all valid VAT identification numbers of Dr. Ing. h.c. F. Porsche AG in the following:

As of: August 2022
*Please note that the following address of the service recipient must also be indicated on corresponding invoices in connection with the Swedish operation site: Slagnäsvägen 9, 93087 Arjeplog. This address cannot be used as a billing address as no post can be delivered.
 

Requirements from tax withholding for construction work

As service recipient of domestic construction work, Dr. Ing. h.c. F. Porsche AG is legally obliged to withhold taxes equal to 15% of the consideration. The amount withheld is paid to the tax office responsible for the corresponding supplier - this procedure is regulated by Sections 48 – 48d of the German Income Tax Act (EStG).

Tax withholding may be waived if you provide Dr. Ing. h.c. F. Porsche AG with a valid certificate of exemption on a regular basis pursuant to Section 48b German Income Tax Act (Contact: Stammdatenmanagement_Finanz @porsche.de; see tab ‘Master data’). This certificate of exemption is provided by the tax office and stored electronically in a database at the Federal Central Tax Office (BZSt).
 

In addition to the fiscal prerequisites above, the following requirements have to be considered for invoice documents with order reference, i.e. an existing order or delivery schedule number.

Requirements:

• Specification of the corresponding order document (order or delivery schedule number),
• Specification of the order item,
• Specification of your supplier number,
• Individual receipts for the invoice should be listed in the appendix.
• Specification of the delivery note number/number of your service entry sheet*
• Specification of the tool location for prototype tools and pool volume (tools under 1,000 euros)
   

Restrictions:

• Handwritten information on invoice documents is not permitted,
• Invoicing of max. one order and one delivery/number of your service entry sheet note per invoice,
• A maximum of 5 invoice items on one invoice document, **
• Flat rates have to be broken down per product or service type. ***
   

At Porsche, deviations in quantity and price are handled by means of a credit note procedure. Please do not send any corresponding documents to Dr. Ing. h.c. F. Porsche AG. In case of any questions related to specific quantity differences, please contact our logistics department. In case of any questions related to specific price differences, please get in touch with the requesting department or the responsible procurement division, as applicable.

* Exceptions in coordination with the respective Porsche department.

** Only applies to invoice documents related to production material.

*** Flat rates need to be broken down per product or service type, i.e. flat fees may not consist of several services (e.g. conference flat rate consisting of rental and entertainment costs). As a result, flat fees are required to be stated and settled individually per type (e.g. lump sum for rent, flat rate for hospitality).
 

In addition to the fiscal prerequisites above, the following requirements have to be considered for invoice documents without order reference, i.e. without order or delivery schedule number.

• A maximum of 5 invoice items on one invoice document,
• Specification of the email address of the requesting Porsche employee (e.g. max.muster@porsche.de), *
• Indication of the department abbreviation of the requesting Porsche employee (e.g. VPV5, PLZ12), *
• Indication of your supplier number (if known),
• Individual receipts for the invoice should be listed in the appendix,
• Flat rates have to be broken down per product or service type, **
• Handwritten information on invoice documents is not permitted,
• Indication of the supplier’s current bank details.
   

* Additional information should be included in the subject line.

** Flat rates need to be broken down per product or service type, i.e. flat fees may not consist of several services (e.g. conference flat rate consisting of rental and entertainment costs). As a result, flat fees are required to be stated and settled individually per type (e.g. lump sum for rent, flat rate for hospitality).

The transport of new vehicles via air or sea requires the following attachments to the invoice document:

• AirWayBill (for air freight)
• SeaWayBill (for sea freight)
• Commercial invoice,
• Specification of chassis / vehicle identification number for all new vehicles.
   

The transport of new vehicles by truck or rail requires the following attachments to the invoice document:

• Specification of chassis / vehicle identification number for all new vehicles,
• Specification of transport direction, performance date and, if applicable, final destination of the vehicle.
   

The transport of series or after-sales volumes via air or sea requires the following attachments to the invoice document:

• AirWayBill (for air freight)
• SeaWayBill (for sea freight)
   

Invoice documents related to special freight trips require the following attachments:

• Attachments of the client,
• Order for the special trip / freight service,
• Waybill / shipping order.
   

For freight services related to the transport of new vehicles by truck or rail and depending on the destination, the application of the credit memo procedure (ERS) should be sought. Please feel free to contact our freight department in order to enquire whether the procedure applies to particular destinations of relevance.
 

In addition to the fiscal prerequisites above, the following requirements have to be considered for invoice documents related to construction work.

Based on the conditions of purchase for construction work at Dr. Ing. h.c. F. Porsche AG, the contractor is obliged to ensure the security of contractual performance, reimbursement of overpayments, contractual penalties as well as indemnity and recourse claims immediately after the conclusion of the contract. Otherwise, Dr. Ing. h.c. F. Porsche AG may be entitled to withhold invoices that become due - in full if necessary - until the agreed security sum has been reached. Please find further information and corresponding documents on this topic here.